Guwahati Municipal Corporation. (Selection of Firm/Agencies for Conducting Financial Study, Gap analysis and Augmentation of Revenue Model for Guwahati Municipal Corporation.)
Scheme - Selection of Firm/Agencies for Conducting Financial Study, Gap analysis and Augmentation of Revenue Model for Guwahati Municipal Corporation.
Department - Guwahati Municipal Corporation.
Mode of Submission:- Online
Fees:- 5,000
EMD:- 1,00,000
Tender Id :- CS/JC-II/MISC/06/2022 /5
Location:- ASSAM
Last Date:- 22-09-2022
Eligibility Criteria -
1. INTRODUCTION
1. Guwahati Municipal Corporation, Government of Assam, India will select firm/agency/ organizations (Firms) in accordance with the method of selection specified in the Data Sheet.
2. Firms/Agencies should familiarize themselves with local conditions and take them into account in preparing their Proposals. To obtain first-hand information on the assignment and local conditions, Firms/Agencies are encouraged to visit the project sites.
3. Firms/Agencies shall bear all costs associated with the preparation and submission of their proposals. Costs might include site visit, collection of information and if selected, attend the contract negotiations etc.
4. Guwahati Municipal Corporation is not bound to accept any proposal and reserves the right to annul the selection process at any time prior to contract award, without thereby incurring any liability to the Firms/Agencies.
5. In preparing their Proposals, Firms/Agencies are expected to examine in detail the documents comprising the RFP. Material deficiencies in providing the information requested may result in rejection of a Proposal.
Objective
6. This Request for Proposal (RFP) is for Selection of Firm/Agencies for Conducting Financial Study, Gap analysis and Augmentation of Revenue Model for Guwahati Municipal Corporation.
7. The agency shall collect existing data pertaining to GMC’s revenue and ensure development of a strategy with detailed road map for subsequent implementation.
Benefits to be delivered for Citizens:
1. Improved access to Municipal Services to all Citizens
2. Better delivery of services and information.
3. Quick service delivery at a decentralised level.
4. Improved communications.
5. Simplification of procedures.
6. Streamlining of the approval process.
7. Opportunity for greater participation in decision making.
8. Transparency and accountability in Municipal Corporation functioning
9. Redressal of Grievance.
The Guwahati Municipal Corporation would benefit from this project as it would drastically cut down on redundancy and duplication. The process of data collection, analysis and audit are made much easier. Decision making gets expedited and there can be tremendous improvements in specialised areas such as efficiency, transparency, collection of revenue etc.
2. CLARIFICATIONS AND AMENDMENTS TO RFP DOCUMENTS
1. Firms/Agencies may request a clarification of any of the RFP documents up to fifteen days prior to the Proposal submission date indicated in the Data Sheet. Any request for clarification must be sent in writing to the address indicated in the Data Sheet. The Client will respond in writing and will send written copies of the response, including an explanation of the query but without identifying the source of inquiry, to all Firms/Agencies. Should the Client deem it necessary to amend the RFP as a result of a clarification, it shall do so following the procedure under SubClause 2.2.
2. At any time before the submission of Proposals, the Client may, whether at its own initiative, or in response to a clarification requested by a firm, amend the RFP by issuing an addendum. The addendum shall be sent to all Firms/Agencies or updated in the online procurement portal and will be binding on them. To give Firms/Agencies reasonable time in which to take an amendment into account in their Proposals, the Client may at its discretion, if the amendment is substantial, extend the deadline for the RFP submission.
3. PREPARATION OF THE PROPOSAL
1. Firms/Agencies’ Proposal (the Proposal) shall consist of following envelopes:
i. Envelope I: Letter containing Application for Bid Proposal and the Technical Proposal, and
ii. Envelope II: the Financial Proposal
2. Bid Security, Cost of RFP Document, and evidences of proving Bid Eligibility: Bid security as mentioned in clause no 1.13 above shall be placed in Envelope I. In addition, the Firms/Agencies must enclose all evidences to support the bid eligibility along with the Demand Draft for the cost of RFP Document. The technical and financial proposals will be entertained of those bidders whose bid security, cost of RFP document, and evidences supporting bid eligibility are found proper.
3. The Proposal, as well as all related correspondence exchanged by the Firms/Agencies and the Client, shall be in English. All reports prepared by the contracted Firms/Agencies shall also be in English.
4. The Proposal should include a cover letter signed by person(s) with full authorization to make legally binding contractual (including financial) commitments on behalf of the firm/agency. The letter should specify all association arrangements, and certify that each associated firm will perform its designated tasks under the assignment if the lead firm is awarded the contract.
5. The Technical Proposal should clearly demonstrate the Firm/Agency’s understanding of the assignment requirements and capability and approach for carrying out the tasks set forth in the TOR through the nominated experts.
4. THE TECHNICAL PROPOSAL
General
1. The Technical Proposal shall not include any information related to financial proposal and any Technical Proposals containing information related to financial proposal shall be declared nonresponsive.
Technical Proposal Format
2. The Firm/Agency shall submit technical proposal as per the data sheet which indicates the format of the Technical Proposal to be used for the assignment. Submission of the wrong type of Technical Proposal will result in the Proposal being deemed non-responsive.
5. PROPOSAL EVALUATION
General
1. From the time the Proposals are opened to the time the contract is awarded, the Firm/Agency should not contact the Client on any matter related to its Technical and/or Financial Proposal. Any effort by a Firm/Agency to influence the Client in examination, evaluation, ranking of Proposals or recommendation for award of contract may result in rejection of the Firm/Agency’s Proposal.
2. The envelope 1 shall be opened first. If the bid security is not found to be in order then the proposal shall be treated as non-responsive and shall not be evaluated further.
3. The eligibility criteria will be first evaluated as defined in Notice Inviting Request for Proposals for each bidder. Detailed technical evaluation will be taken up in respect of only those bidders, who meet with the prescribed eligibility criteria.
4. The Guwahati Municipal Corporation will be responsible for evaluation and ranking of Proposals received.
5. The Guwahati Municipal Corporation evaluates and ranks the Technical Proposals on the basis of Proposal’s responsiveness to the TOR using the evaluation criteria and points system specified in the Data Sheet. Each Technical Proposal will receive a technical score. A Proposal shall be rejected if it does not achieve the minimum technical mark of 70 from the maximum of 100 points.
6. A Technical Proposal may not be considered for evaluation in any of the following cases:
i. The Firm/Agency that submitted the Proposal or any of its Consortium Member belongs to one of the cases described in Sub-Clause 5.5(i) to and failed to make a proper statement to that effect in the cover letter ; or
ii. the Firm/Agency that submitted the Proposal or any of its Consortium Member was found not to be legally incorporated or established in India; or
iii. The Technical Proposal was submitted in the wrong format;
iv. The Technical Proposal included details of costs of the services; or
v. The Technical Proposal reached the Client after the submission closing time and date specified in the Data Sheet.
After the technical evaluation is completed, the Client shall notify Firms/Agencies whose Proposals did not meet the minimum qualifying technical mark or Firms/Agencies whose Technical Proposals were considered non-responsive to the RFP requirements, indicating that their Financial Proposals will be returned unopened after completion of the selection process. The Client shall simultaneously notify, in writing Firms/Agencies whose Technical Proposals received a mark of 70 or higher, indicating the date, time, and location for opening of Financial Proposals. (Consultants’ attendance at the opening of Technical & Financial Proposals is optional)
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